The DBS are very strict on the completion of their forms. As they are read by a computer they must be written in black ink, in CAPITALS and completely within the boxes. You will have to fill out a new form if you fail to do this!
What if I make a mistake?
If you make a mistake on the DBS application form and you have room (ie more boxes to write in such as in the boxes for ‘surname’) you can put a line through (
ONE line – no scribbles!) and write next to it. If there aren’t any more boxes (ie with a box requesting a date) you will need to complete a new form.
Please Note: Tippex is not allowed anywhere on the form!!
Some common mistakes/problems on the DBS application form
Boxes:You must cross (X) the boxes, not tick the boxes.
Not completing everything that’s required:Everything in yellow is mandatory to be filled out and instructions followed (ie question 20 asks if you have a national insurance number. If you say ‘yes’ you must complete 21 with your national insurance number)
Question 3: Forename(s): This is your first name and your middle name(s)!
Date boxes: These are usually very faint on the application form so please be careful. The majority of date boxes only require month and year (MM/YYYY) to be written so September 2004 would be written 092004. The exceptions to this are questions 14 and 57(‘date of birth’ and ‘date of signature’) where you are required to write day/month/year (DD/MM/YYYY) so if your ‘date of signature’ is 3rd March 2014 you would need to write 03032014.
Address information: You must provide details ofall places you have lived in the last five years as well as dates. There must be no gaps in your dates. If you have lived in the same place for five years then you only need to write the one address in B and leave C blank.
Nationality (Question 26): This must match what is written on your passport e.g British not English.
Run out of space: If you have more addresses or previous surnames than the application form allows for, you can print a continuation sheet from www.gov.uk/government/publications/dbs-continuation-sheet
Making up information:Sometimes, people can’t recall their passport number, for example, and will make one up instead of finding their passport. This is very serious as you must declare that the information you are giving is correct and falsifying your information may be considered a criminal offence
Signing the form in the wrong place: You are only required to sign E ‘declaration by the applicant’. Please do not sign anywhere where it asks for the signature of a ‘registered’ person – this is Ron!
Please also complete a few questions on the back page:
Question 61 line 1 (which should read: CHILD WORKFORCE)
Question 61 line 2 (Here you should write your job title so: EFL TEACHER, COURSE DIRECTOR or HOST FAMILY, for example)
Question 62 (which should read: SUL Language Schools)
Question 63 (you need to put a clear ’X’ in the box marked ‘enhanced’)
Question 66 (YES box to be marked with an 'X' ONLY for host family and immersion applications - NOTfor teachers)
Question 68 (you need to put a clear ‘X’ in the box marked ‘No’)
What do I do once I have completed my DBS form?
Once you have completed your DBS form, you will need to get your IDchecked. As SUL use an external organisation based in Luton, proving your identity can be done in one of two ways:
1) Sending your original documents directly to Ron Staker by Special Delivery who will return them after checking your identity. You will need to pay for the Special Delivery yourself.
2) Completing a Verify form and getting it signed by one of the following: Solicitor, Barrister, Magistrate, Judge, Police Officer or Head Teacher. Noone else has the authority to do this for you and if you use someone not listed here, your Verify form will be void. Please note: the Head Teacher MUST be a Head of a school, NOT a head of department.
It is very important to note that the Verify forms cost £15 each. If you make a mistake on it or lose it you will need to pay for a replacement form.
However, if you live close to Head Office (near St Austell in Cornwall) we can also check your identity here. Please contact the office to make an appointment to complete your DBS form with us here.
Once your Verify form has been completed, please send both forms (the DBS and the Verify form) to Ron Staker in Luton at: School Support, 8 Onslow Road, Luton, Bedfordshire, LU4 9AJ.
Ron will then be in touch to confirm he has received your formsand that there are no mistakes. He will post them to the DBS office for them to be processed which usually takes about four weeks. When you receive your Disclosure, please call the office to let us know your Disclosure Number (which you can find at the top right of your form) and the date it was issued. Head Office will need to see that your form is clean and enhanced so you must show either your Course Director or Local Organiser the original.
Although you can start work for SUL with your DBS form still pending please be aware of the extra measures we have in place as detailed in our Child Protection Policy which you should have received. If you haven’t received this, please contact Steph (for Host Families) or Claire (for Teaching staff).
You can check the progress of your application using the tracking service through the DBS website. For this, you will need your application form reference number (which starts F01).
The Update Service
Although this is not necessary to sign up to (and SUL don’t pay for it) it may be useful for you to consider signing up to the Update Service in order for you to keep your DBS up to date to be used with future employers and to avoid having to pay for another form upfront again.
It is important to note, however, that you only have 19 days from the date the form is received by the DBS to sign up for this service. This can be done with the form reference number (top right hand side of the application form beginning with the letter ‘F’) as soon as your completed form has been received by the DBS.
The Update Service will cost you £13 per year but it’s definitely worth it if you are expecting to continue working for SUL or another company where a disclosure is required. You can sign on to the update service here: https://secure.crbonline.gov.uk/crsc/apply?execution=e1s1.
Due to credit card banking problems, we recommend that you do NOT pay this £13 fee by credit card.
For your notes, Ron Staker's address is: School Support, 8 Onslow Road, Luton, Bedfordshire, LU4 9AJ.